IMPROVEMENTS TO THE NATIONAL ONLINE SELECTION SYSTEM INCLUDING THE ROLL OUT OF NATIONAL ONLINE (COMMON) APPLICATION SYSTEM

Dear Colleagues, SUBJECT: IMPROVEMENTS TO THE NATIONAL ONLINE SELECTION SYSTEM INCLUDING THE ROLL OUT OF NATIONAL ONLINE (COMMON) APPLICATION SYSTEM I would like to inform Leaders of Universities and Higher and Technical Education Institution on the Department of Higher Education, Research, Science and Technology’s (DHERST) efforts to improve the National Online Selection System which includes the roll out of the National Online Application System (NOAS) for Grade 12 School Leavers in 2018. In 2017, the Ministry through the DHERST made efforts to improve transparency, accountability, efficiency and most importantly facilitate the increase in probability of capable and eligible school leavers in being admitted through the National Online Selection System (NOSS). This effort was made also to comply with the mandated function of DHERST under Schedule 1B (m) of the Higher Education (General Provisions) Act 2014. While most stakeholders recognized the achievement of the NOSS through our 2018 result of absorbing 99 percent of good students, we also received valuable feedback from you and thus also recognized the need to continually improve the NOSS. We wish to advise that our support staff have over the last 2-3 months been distributing to your selectors, consultation newsletters which highlight the recent upgrades of the NOSS. Important upgrades include the following functions: 1. Selectors are now able to set multiple quota restrictions based on combination of gender, geographical region, and residential status. 2. Error detection feature is now introduced when selector inputs the entry requirement incorrectly. 3. Smart English Interpretation of entry requirements so selectors can reconfirm selection intent. 4. Selectors are now able to rank respective program selection list via a weighted average wizard tool using a number of data types including: DAT, Total Percentile Ranking, P-STAT scores, and Schools. To further optimize the process of the NOSS (via matching the best applicants with higher and technical study programs), the Ministry made a decision to replace the paper-based School Leaver Application Forms with what will now become the National Online Application System (NOAS). The NOAS will officially open on the 1st August 2018 at http://apply.dherst.gov.pg for Grade 12 Students to apply for further studies to any registered higher education institution for 2019 academic year. Through the NOAS, Grade 12 students enrolled at any registered Secondary School which has submitted their nomination list to the National Department of Education will be able to go to their respective schools and obtain a unique invitation letter allowing each student to apply online. Based on feedback on the NOSS, we have designed the NOAS such that it will provides the following benefits: • More choices - 5 programs to be chosen as preferred by a Grade 12 school leaver. • More information - Each program now has clear and distinctive requirements, preferences and residential options • More time for decision - The online application system is open for 3 months • Programs and exams match - Students application will be matched to chosen program’s exams combinations • Increased chances for admissions through subject combination matching We wish to further inform that during the Secondary Schools Principal’s Conference held at Port Moresby on the 18th - 22nd June 2018, 148 principals activated their online accounts and registered 348 patrons. These principals and patrons will now be able to support and monitor their students’ online applications in real-time through their respective online accounts. At this stage of the roll out of the NOSS and the NOAS, we will very much appreciate your kind assistance to ensure that your respective management committees approve the following input requirements of the NOSS to which your selectors will input: 1. Program Descriptions (less than 500 characters) 2. School Leavers Quota Details 3. (Entry) Requirements 4. Ranking (of Selection List) Furthermore, it is important that all input requirements stated are entered before the end of August 2018 as Grade 12 students via their own online interface, will have access to some of this data to assist them in making their decision. This process is also important as selectors will no longer meet at the end of the year, but rather enter all input requirements stated on the NOSS. Note that any HEI via respective selector’s accounts will be able to preview selection lists and may also still be able to make some final changes to entry requirements and selection lists (via local preference tool) after Grade 12 marks are received in December 2018 (subject to approval of your respective management committees). I take this opportunity to thank you all for your support and patience. As we head to the end of the year, we encourage feedback of any sort on systems developed so that we can ensure successful selections for 2019. Should you have any further queries or feedback or if specific training is required for a selector, please contact Mr Steven Matainaho, Deputy Secretary – Operations at This email address is being protected from spambots. You need JavaScript enabled to view it. to which we can facilitate a customized session on a cost shared basis. Sincerely, Professor Fr Jan Czuba Secretary Cc: Mr Steven Matainaho, Deputy Secretary – Operations File